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Policies

Administration

Policy Name	Number	Description
Entrance Sign Policy	115	A policy regarding the use of the "Event" section of the City of Chestermere entrance signs.
City Hall Rental Space Policy	123	To establish guidelines and procedures for booking meeting rooms and spaces at City Hall.
Social Media Policy	124	Guidelines for the City of Chestermere's social media presence.
Media Policy	126	Guidelines for the City of Chestermere's media relations.
Public Participation and Engagement Policy	127	Outlines the types of approaches and circumstances when the City will engage with residents.
Retention Schedule	719	To establish guidelines for record retention relevant to administrative, legal, financial and property matters.
Surety Bond Policy	022-01	For the City of Chestermere to attract more developers, and overall become more business friendly.

Community Services

Policy Name	Number	Description
Sponsorship, Naming and Donation Acceptance Policy	206	Provides clear policies on the acceptance of all donations, sponsorships and naming rights.

Development Services

Policy Name	Number	Description
Chestermere Design Guidelines	301	Outlines the requirements for all applicable ASP, subdivision and development permit applications.
Telecommunication Antenna Structure Policy	302	A guide for the development of freestanding telecommunication antenna structures within the City's residential areas.
Road Crossing Installation	303	Provides conditions for the installation of irrigation and/or power lines on the Municipal Roadway.
Road Standards	305	To adopt the Collector roads as the Road Standards for the City of Chestermere.
Integrated Stormwater Master Plan	312	Sets a vision for dealing with stormwater in the 2009 annexation areas.
Chestermere Boulevard Corridor Plan	314	Provides guidance and concepts for Chestermere Boulevard.
Public Art Policy	315	Guidelines for the process of planning, funding, acquisition, maintenance and promotion of public art for the City.
Encroachment Policy and Procedure	316	Procedures to provide a consistent process for evaluating applications for encroachment authorization.
Municipal Naming of Public Spaces	318	Guidelines for naming streets, communities and public areas.
Off-site Levy Policy Framework	320	Outlines the process and procedures used to guide offsite levy assessment and collection.
City of Calgary Standards	326	A policy to adopt the City of Calgary Standards, as amended from time to time.

Finance

Policy Name	Number	Description
Sewer Utility Accounts	401	Allows the addition of sewer and water utility arrears to the Tax Roll.
Utility Service Connections-Outside of Town Limits	404	Outlines the procedures and requirements for utility services to a property situated outside of the City's boundaries.
Waterline Flushing	405	Provides strategies to ensure waterlines are flushed in a safe and cost effective manner.
Terms of Payment - Utility Billings	408	To standardize the terms of payment of utility billings.
Investments	431	Provides the basis upon which a fund or pool of funds is to be invested.
Accounting for Capital Assets	432	To prescribe the accounting treatment for tangible capital assets.
Write-off or Cancellation of Accounts Receivable	434	A policy to guide all accounts receivable administered by Administration, excluding property taxes.
Multi-Year Budgeting	446	Guidelines for the development, approval and adjustment of multi-year budgets.
Restricted Surplus Account	447	Guidelines for the management of existing restricted surplus accounts and the establishment of new Restricted Surplus Accounts.
Capital Financing and Debt Management	448	Guidelines for the financing of the City's operating and infrastructure needs.
Taxation of Vacant Residential and Vacant Non-residential Lands	450	To establish a policy for the taxation of vacant residential and vacant non-residential lands that remain undeveloped three (3) years after registration of the plan of subdivison, which would assist in addressing this inequity
Authorization & Verification of Unbudgeted Expenditures	451	A framework for the authorization and verification of unbudgeted expenditures to ensure that all spending aligns with Council's strategic vision.
Recording Financial Transactions Policy	452	To ensure accurate recording of all financial transactions for the City by matching the activity to the financial transaction and coding to the appropriate general ledger account number.
Disposal of Surplus Goods Policy	453	Provides guidance in the methods used for disposal of Surplus Goods

Public Works

Policy Name	Number	Description
Winter Maintenance	501	A policy to address most roadway and pathway winter maintenance scenarios.
Boat Launch	502	A policy for the use of the Boat Launch facility located at John Peake Park.
Tent Usage	503	Guidelines for the use of the City's tent by non-profit organizations and local businesses.
Park Bench	510	Guidelines outlining the Memorial Park Bench program in the City of Chestermere.

General

Policy Name	Number	Description
Assessing Town Property	611	To regulate access and egress to any residential property for reasons of construction or repair of residential properties.
Advertising Policy	614	Outlines the requirements and method of advertising to the public, contractors and all interested parties for the City of Chestermere.
WID and Chestermere Agricultural Bursary	616	To establish an annual agriculturally based bursary with the Western Irrigation District in exchange for land to extend John Peake Park.
Company Health & Safety Policy	642	A policy to enhance the Health & Safety Management System that protects staff, property, other workers and the public from incident and injury.
Service Fee Schedule	643	An updated schedule to make the City's service fee charges compatible with surrounding municipalities.
Contract Review and Approval	644	Defines channels for review and approval of formal agreements or contracts between the City and another party.
Asset Management Policy	650	A policy for the City to adopt and apply recognized Asset Management practices in support of delivering services to its customers.
Economic Development Incentive Policy	651	A policy to promote and incentivize economic development through the cancellation, reduction or refund of the municipal portion of supplementary taxes on new construction of commercial, industrial and specified residential buildings in defined areas within the City of Chestermere on an equitable basis.
Procurement Policy and Protocols	652	To detail the principles, procedures, roles and responsibilities for the City's procurement operations.
Events & Festivals Policy	653	Provides framework for Event Organizers to plan and host successful events in Chestermere.

Council

Policy Name	Number	Description
Council Related Legal Proceedings	801	Articulates when and how the City will deal with Council related legal proceedings and what support will be provided to Councillors.
Council Meeting Recordings	806	A policy for the dissemination and destruction of digital recordings of Council meetings.
Council Social Media Policy	808	Guidelines for communication via social media channels for Councillors and their stakeholders.
Policy Development, Implementation and Evaluation	833	Clarifies the roles and responsibilities of City Council and Administration with respect to the development, implementation and evaluation of policies.
Human Resources Policies and Procedures Framework	834	To provide a framework for corporate Human Resources policies and procedures.
Information Technology End User Policy	836	General guidelines for the appropriate use of the City of Chestermere's IT End User Resources.
Elected Officials Remuneration & Expense	837	To provide payment to Elected Officials for attendance at meetings and/or performing related duties.
Compensation Disclosure Policy	838	Outlines the annual disclosure requirements for employee compensation, pensions and benefits in the interest of open and transparent governance.
Proclamations and Letters of Support	839	Sets out the application process and criteria for the issuance of Proclamations and Letters of Support.
Procurement Council Policy	840	Provides the foundation for how the City shall purchase goods, services or construction.
Diversity & Inclusion	844	Outlines the City's shared commitment to providing equitable and fair treatment to all community members and City employees.
Public Video Surveillance and Body Worn Video Camera Policy	845	Guidance for the installation and use of video surveillance equipment in public spaces and the use of body worn video cameras by City peace officers.
Chain of Office Policy	846	To outline the guidelines and procedures around the use and safekeeping of the Chain of Office
Compensation During an Emergency Event	848	Establishes recognition for the additional burden placed on staff in expanded roles when the Emergency Command Centre is operational.