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Simple Event Booking Permit Application

  1. Simple Event Booking Permit Application

    City parks for social gatherings, picnics, wedding ceremonies, birthday parties are available for bookings. These events are considered Simple Events if the event does not include any of the elements outlined in the criteria of Special Events and Festivals.

    Please review the criteria for Special Events and Festivals to ensure the correct application form is submitted. 

    This application must be received by the City at least 60 days prior to the event to ensure adequate time is given to review your application. Park bookings are available from May through September.

  2. Park Requested:*
  3. Registered Not for Profit?*
  4. Will you be serving food to the public?*
  5. Will you be using a barbeque?*
  6. Will you be setting up one or more tent(s)?*
  7. Will you be using sound amplification such as speakers or megaphones?*
  8. Will you be accepting donations, fundraising, running a lottery, draw or raffle?*
  9. Will you be using generators?*
  10. Applicant / Organizer agree(s) to the following:*

    1. Unobstructed access for emergency vehicles.

    2. The Organizer may terminate the event for any reason prior to commencement of the event.  In such a case, the Organizer must notify the Event Office of the cancellation. The Organizer may be liable for any event costs incurred by the City up to and including the time of cancellation of the anticipated event.

    3. The City’s Events Office reserves the right to cancel any event should any portion of the park/venue be rendered unsafe/unusable due to:

    • a risk to the health and safety of any person;
    • a risk of damage to the property;
    • a contravention of any applicable law; or
    • the City’s inability to provide the site. The Events Office may postpone the event to a future date that the Organizer agrees upon.

    4. The Organizer is responsible for the event setup and cleanup, ensuring the City property being used is left in the same condition as when the Organizer came on site. The Organizer will be responsible for the cost to reinstate and make good, any damage caused in, or to any City property that may occur as a result of the event.

    5. The Organizer shall ensure that all its members, users, agents, and guests conduct themselves in an orderly manner, and comply with all statutes, regulations, bylaws, and rules made under federal, provincial, or municipal authority which in any way affects the event.

    6. The Organizer accepts the responsibility for providing adequate supervision for the maintenance of good order through the duration of the event.

    7. Anything brought or stored on City property, shall be at the sole risk of the Organizer. The Organizer understands and agrees that the City of Chestermere is not responsible for any lost or stolen articles.

    8. The Organizer and participants shall indemnify and save harmless the City of Chestermere and their elected and appointed officials, employees and agents from and against any and all claims, demands, suits or compensation arising, directly or indirectly, from the granting of the permission of events on City property.

    9. The Organizer releases and forever discharges the City of Chestermere, any and all actions, causes of action, claims, and demands for damages, loss, or injury, however arising, which may be sustained by The Organizer and participants’ in consequence of granting of the permission of events on City property.

    10. Depending on the impact and complexity of the event, The Organizer may be required to obtain an insurance policy in an amount not less than two million dollars ($2,000,000) and up to 5 million dollars ($5,000,000) per occurrence.

    11. An event permit will not be issued until a certificate of insurance is obtained and submitted 2 weeks prior to final permit approvals at the sole expense of The Organizer. Insurance must be obtained from insurers licensed in Alberta under provincial law. The City of Chestermere must be included as additionally insured. A thirty-day cancellation clause must be included in the policy.

    12. Insurance must be maintained throughout the event dates including the set-up and tear-down dates. The Events Office recommends that Organizers obtain cancellation insurance.

    13.The Organizer is required to bring a copy of this permit to the event to demonstrate proof of permission.

    14. In the event of The Organizer's failure to conform to any of the foregoing Terms and Conditions the City of Chestermere may revoke the permit granted without refund.

    15. Booking of dates and times of use specified in this application is an advance request for use of a designated Citypropertywhich is not guaranteed by the City of Chestermere. The City retains the right to reschedule or cancel dates and times booked at any time but will strive to provide as much advanced notice as possible to Organizers.

    16. Organizers’ are responsible for conducting a hazard assessment and reporting any issues to the Special Events Office.

    I understand the Terms & Conditions.

  11. Please Note:

    This is an application. 

    A City Parks Booking Permit Application is not officially booked until your applicant /organization is contacted by the Events Office and applicable documents are signed and confirmed received.

  12. FOIP

    I understand that this personal information is being collected for activities related to advertising and marketing for the City of Chestermere, and as such is deemed to be an activity of the City of Chestermere. The personal information will only be used for the purpose(s) identified, and is collected and used in compliance with the Freedom of Information and Protection of Privacy Act, Section 33(c). If you have any questions about this form or the collection or use of your information, you may contact the FOIP Coordinator at (403) 207-7050. 

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  14. This field is not part of the form submission.